REMBAUM'S ASSOCIATION ROUNDUP | The Community Association Legal News You Can Use

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Why Timing and Experience Matter: Lessons from a Recent Appellate Case

A recent appellate case, Whitehall at Bal Harbour Condominium Ass’n, Inc. v. Raviv, case No. 3D24-2031 (3d DCA, Jan 21, 2026), is a great reminder that in litigation, silence is not golden and can lead to a courtroom disaster. Legal disputes often turn on complex facts, nuanced statutes, and competing interpretations of precedent. But sometimes, the decisive factor is far simpler, such as whether a party raised its legal argument(s) at the right time.

This recent decision is a textbook example of how failing to timely assert a procedural objection can effectively forfeit it, and how that forfeiture can shape the outcome of an entire appeal, leading to a windfall victory for the other side. This case is much more than just a condominium dispute. It is a cautionary tale about litigation strategy, procedural diligence, and the indispensable value of retaining skilled litigation counsel.

The underlying dispute began as a typical conflict between a condominium association (Whitehall) and a unit owner (Raviv). Raviv brought claims for negligence, injunctive relief, and breach of contract. The parties eventually agreed that Raviv was the prevailing party on the injunction claim (Count II), and that she was entitled to attorney’s fees and costs for that count.

Crucially, Raviv moved shortly thereafter for the trial court to determine the amount of attorney’s fees and costs and to enter a judgment awarding them to her. Importantly, Whitehall did not object to the entry of a judgment at that time but only to the amount of fees and costs. Whitehall participated fully in a five-hour long evidentiary hearing, negotiated the awardable attorney’s fees and costs, and allowed the process to move forward without raising any procedural challenges.

Only after the trial court entered a final judgment on the award of attorney’s fees and costs did Whitehall, for the first time, argue that the judgment was “premature” because other counts of the complaint remained pending. The trial court fully rejected that argument. Whitehall appealed. Ultimately the Third District Court of Appeal affirmed the trial court’s final order in Raviv’s favor.

The appellate court’s reasoning was relatively straightforward. Whitehall waived its objection by failing to raise it when it mattered most. Florida law is clear that parties must timely object to procedural irregularities or else such challenges can be considered fully waived. In fact, Florida law is quite clear that parties must timely object to procedural irregularities. The 3rd DCA reiterated this and referred to its own prior precedent that by failing to timely object to an outcome, now believed to be irregular, the party waives their objection by acquiescence. Whitehall had every opportunity to object before or during the five‑hour evidentiary hearing. It did not. Instead, it waited until after the judgment was entered, which was far too late.

The appellate court also emphasized that trial judges are not required to entertain new arguments raised for the first time in a motion for rehearing and made clear that a trial court does not abuse its discretion by rejecting arguments that “could have, but weren’t, raised” earlier. Thus, the appellate court found no abuse of discretion, and the trial court’s award of attorney fees and costs as to Count ll remained intact.

Whitehall had attempted to frame the judgment as “void,” which would have opened the door to relief under relevant Rules of Florida Procedure. But, the appellate court rejected that characterization. A judgment is “void” only when the court lacks subject matter jurisdiction, personal jurisdiction, or due process (meaning proper notice and an opportunity to be heard). None of those defects existed here. At most, Whitehall alleged a procedural irregularity, which—if it were error at all—would make the judgment voidable, not void. Voidable judgments must be challenged timely, and Whitehall did not do so.

This case also exemplifies the need for competent representation and underscores a truth that experienced litigators know well: procedural missteps can be just as damaging as substantive ones. Good litigation counsel can do more than just argue the merits. They can do the following:

      • anticipate procedural pitfalls
      • preserve objections
      • ensure the record is properly developed
      • raise issues at the correct time
      • act to prevent waiver of critical arguments.

Whitehall’s attorneys may have had strong views about the timing of the fee judgment; but by failing to raise the issue until after the judgment was entered, they effectively forfeited the argument. Courts expect parties to speak up when they believe something is procedurally improper. Waiting until after an adverse ruling is almost always too late.

A lawyer’s role is not only to argue the case but also to protect the client from avoidable procedural pitfalls. Thus, community associations are well advised to choose counsel who understands both the substantive and procedural law and the overall trial strategy.

The Whitehall case is a reminder that litigation is as much about procedure as it is about substance. Even a valid argument can be lost if not raised at the right time. The lesson is clear: choosing competent legal representation to ensure that the association’s rights are protected at every stage is a great investment! In fact, often community associations will retain our law firm to assist insurance defense counsel selected by the association’s insurer to help avoid these types of outcomes. Along this line of thought, not too long ago I overheard a hallway discussion where it was questioned why two attorneys were assigned to assist a client with a litigation matter when, after all, it was argued, one attorney could handle it? The response was that while I suppose one attorney could do so, having that additional set of eyes and additional experience of the other attorney can be absolutely invaluable. Just like everything else, at the end of the day, you get what you pay for.

House Bill 657: Legislation Proposed to Potentially Destroy Florida’s Homeowners’ Associations

Homeowners’ associations (HOAs) are a defining feature of a great many Florida neighborhoods. Designed to maintain property values, create cohesive communities, and manage shared amenities, HOAs promise an organized and well-maintained living environment. Additionally, the local governmental water management districts require the community’s developers to create an entity to manage the surface water drainage system over the large tracts of land upon which the homes will be built. Those entities are created and become what we know as the homeowners’ association.

Purchasers looking to buy in an HOA often drive through the community and are attracted to the overall appearance of the well-maintained homes, manicured lawns, maintained roads, common amenities, and so much more. Yet, a curious phenomenon persists: some people willingly buy homes within HOAs only to become vocal critics or active challengers of the very organizations they once accepted. For instance, they receive a letter to clean the driveway or roof and react angrily. Or, they are furious when the HOA tells them they cannot park their boat in the neighborhood. Why does this negative reaction happen? Why educated and smart, prospective purchasers fail to read the covenants and rules as part of their purchase process can boggle the mind.

For many, buying a home is the largest purchase of their lifetime; yet some do so without even reading the covenants and rules. Despite initial enthusiasm, some residents later find themselves at odds with their HOA. A few even want to find a way to disband and fully terminate their HOA. To those people it must be asked, why did you even move into an HOA in the first place?

But, when a disgruntled homeowner is also a legislator, the consequences can be significant. For instance, House Bill 657 proposes a mechanism to terminate HOAs with alarming ease. It may be the most draconian piece of legislation ever presented affecting Florida’s HOAs.  According to this legislation, only 20 percent of the voting interests need to sign a petition and present it to the board upon which the board must notice a meeting of the membership to take place within 60 days for a vote to terminate the HOA. If two-thirds of the total voting interests vote in favor of the plan of termination, then the termination can proceed.

In this author’s view (and many other experienced community association practitioners), House Bill 657 is a wrecking ball. Not only does it provide for the mechanism for the disgruntled owners to try to terminate an HOA, but it also provides for a new type of court within the existing judicial structure referred to as a “community association court program.” Importantly, this bill does not provide for any type of funding mechanism to create such a court system. Worse still, this bill eliminates one of the most effective civil dispute resolution processes ever created: the statutory required pre-suit mediation process. Simply put, for many HOA disputes the aggrieved party must first initiate the mediation process, which dispenses with 80 to 90 percent of all HOA disputes. So, rather than having to spend tens of thousands of dollars in litigation along with the emotional turmoil that comes along with contested litigation, the parties can resolve their differences at the mediation table for pennies on the dollar as compared against the expenses of litigation.

If the foregoing issues with the bill are not enough to generate concern, the bill also requires, “beginning July 1, 2026, each newly formed incorporated association [referring to a homeowners’ association] must include the following statement in the governing documents, ‘this association and the association’s governing documents are governed by the Florida Condominium Act as amended from time to time.’” Yes, you read that correctly. It certainly makes one wonder whether the bill’s sponsors actually took the time to read their own bill before filing it or fully grasp the consequences of this requirement.

If you understand the importance of your HOA, and you want to continue to protect your investment and desire to continue to enjoy the manicured lawns and well-maintained homes in your community, then it is important that all board members, managers, and residents reach out to your Florida legislators and tell them to vote “NO” to House Bill 657.

Should you have additional questions regarding how this legislation could affect your HOA, please reach out to your association’s attorney.

Posting Official Records on the Association’s Website and Electronic Meeting Posting and Retention Requirements

The purpose of this Roundup article is to clarify which condominium association official records must be posted to the association’s website. This is due to the January 1, 2026, requirement set out in §718.111(12)(g), Florida Statutes, which requires that all condominium associations with 25 or more units that do not contain timeshare units have a password-protected website (or downloadable through an app on a mobile device) upon which to post certain official records. This article will also address a few distinctions as compared to the website and posting requirements for a homeowners’ association governed under Chapter 720, Florida Statutes.

The general requirements for condominium associations are as follows:

      • Where—Post on an independent website or web portal wholly owned and operated by the association; OR a website or web portal operated by a third-party provider with whom the association owns, leases, rents, or otherwise obtains the right to operate a web page, subpage, web portal, or collection of subpages or web portals dedicated to the association’s activities and on which required notices, records, and documents may be posted by the association. It must be accessible through the internet and must contain a subpage, web portal, or other protected electronic location that is inaccessible to the general public and accessible only to unit owners and employees of the association and accessible by a username and password.
      • Password protected—Upon a unit owner’s written request, the association must provide the unit owner with a username and password and access to the protected sections of the association’s website that contain any notices, records, or documents that must be electronically provided.
      • Failure to post—The failure to post the required documents on the website does not, in and of itself, invalidate any action or decision of the association.
      • Estoppel Certificate requests—On the website, each association must designate a person or entity with a street or email address for receipt of a request for an estoppel certificate issued pursuant to §718.116(8), Florida Statutes
      • Protected information—The association must ensure that the information and records that are not accessible to unit owners are not posted on the association’s website (meaning confidential and protected information). If protected information is included in documents that are required to be posted on the association’s website or application, the association must ensure the information is redacted (i.e., “blacked-out”) before posting the documents. Importantly, there is no liability for disclosing information that is protected or restricted unless such disclosures were made with a knowing or intentional disregard of the protected or restricted nature of such information.

Copies of recordings of condominium association board, member, and committee meetings have to be maintained by the association and posted on its website for the time listed below:

      • Pursuant to §718.112(2)(c)(1), Florida Statutes, “If the [board or committee] meeting is conducted via video conference, it must be recorded, and such recording must be maintained as an official record of the association and posted to the website for at least twelve (12) months.”
      • However, while the recording can be removed from the website after 12 months, the electronic recordings of ALL meetings which were not reduced to written and approved minutes must be stored permanently with the official records of the association. Alternatively, if there are approved minutes for a meeting held by video conference, the recordings must be maintained for at least one  year after the date the recording is posted to the website.

The following CURRENT documents MUST be posted to the condominium association website (or downloadable through the app) as follows:

      1. The recorded declaration of condominium of each condominium operated by the association and any and all amendments thereto
      2. The recorded bylaws of the association and any and all amendments thereto
      3. The articles of incorporation, as filed with the Department of State, or other documents creating the association, and all amendments thereto
      4. The rules of the association
      5. The approved minutes of all board meetings held over the preceding 12 months
      6. The video recording, or a hyperlink to the video recording, for all meetings of the association, the board of administration, any committee, and the unit owners which are conducted by video conference over the preceding 12 months
      7. A list of all executory contracts (meaning an executed contract) and documents to which the association is a party or under which the association or the unit owners have an obligation or responsibility and, after bidding for the related materials, equipment, or services has closed, a list of bids received by the association within the past year. Summaries of bids for materials, equipment, or services which exceed $500 must be maintained on the website or application for one year. In lieu of summaries, complete copies of the bids may be posted.
      8. The annual budget and any proposed budget to be considered at the annual meeting
      9. The financial report and any proposed financial report(s) to be considered at a meeting
      10. The certification of each director
      11. All contracts or transactions between the association and any director, officer, corporation, firm, or association that is not an affiliated condominium association or any other entity in which an association director is also a director or officer and financially interested.
      12. Any contract or document regarding a conflict of interest or possible conflict of interest
      13. The notice of any unit owner meeting and the agenda for the meeting no later than 14 days before the meeting. The notice must be posted in plain view on the front page of the website or application, or on a separate subpage of the website or application labeled “Notices” which is conspicuously visible and linked from the front page. The association must also post on its website or application any document to be considered and voted on by the owners during the meeting or any document listed on the agenda at least seven  days before the meeting in which the document, or the information within the document, will be considered.
      14. Notice of any board meeting, the agenda, and any other document required for the meeting, which must be posted no later than the date required for the notice.
      15. All inspection reports related to the structural integrity or life safety inspection of the condominium property.
      16. The association’s most recent structural integrity reserve study (SIRS)
      17. Copies of all building permits issued for ongoing or planned construction
      18. A copy of all affidavits required by Chapter 718, Florida Statutes

The following additional important information must be posted in regard to condominium association board and member meetings:

      • Board meetings—Additionally, a digital copy of the board meeting notice, agenda, and any other documents required for the meeting must be posted on the website no later than the date required for notice (i.e., depending on the type of board meeting, for 48 continuous hours, or 14 days before the meeting).
      • Member meetings—The association must post on the website a digital copy of member meeting notices and agendas in plain view on the front page of the website, or on a separate subpage of the website labeled “Notices” which is conspicuously visible and linked from the front page at least 14 days before the meeting. The association must also post on its website any document to be considered and voted on by the unit owners during the meeting or any document listed on the agenda at least seven (7) days before the meeting.

The following are distinctions as relevant to homeowners’ associations governed under Chapter 720 of the Florida Statutes:

      • Interestingly, the website posting requirements set out in the Homeowners’ Association Act, Chapter 720, Florida Statutes, are not nearly as well developed as those set out in Chapter 718, Florida Statutes. As of January 1, 2025, a homeowners’ association that has 100 or more parcels must post certain documents on its website or make them available through an app that can be downloaded on a mobile device. As to which documents must be posted to the homeowners’ association website, the requirements are generally the same, with some key differences not addressed herein due to space limitations, and there is no guidance provided as to how long the electronic recordings of the various meetings must be maintained. In addition, there is no requirement to post the electronic recordings of the various association meetings on the association’s website, either. Because the Homeowners’ Association Act does not address how long electronic meetings must be maintained, it is a good idea to work with the association’s legal counsel to adopt rules and regulations governing such retention policies.
      • A key distinction between condominium and homeowners’ associations is that the condominium association is required to provide a checklist of all documents provided and not provided to the requesting member in response to the official request while the homeowners’ association does not have a similar checklist requirement.

If you have additional questions regarding your association’s website and posting requirements, please reach out to the association’s attorney.